Top tips to motivate yourself and team working from home | theHRD – The HR Director Magazine

Posted: March 29, 2020 at 2:41 pm

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One of the best ways to keep yourself motivated is to create a schedule so you know exactly what time youre starting work and what tasks need to be completed. I think its really important to be disciplined and have an idea of what you need to do and when you need to do it by. A schedule also helps the people around you understand when its work time, so they wont distract you with the little household chore requests. I also make sure I get the little nagging jobs, like emptying the dishwasher, done before I start, so I dont use them as a distraction.

Also, I also recommend setting clear expectations based on what would I have done in the office?. I think a lot of people will find theyre more productive when they work from home, because the office is filled with interruptions. What people often find is that something that would normally take them two days, will take them two hours at home, because they are given the space to focus.

Making sure you can work as efficiently and as effectively as possible when working from home

1: Set up file sharing tools: We use things like Dropbox and Office 365. The latter is brilliant for helping Accounts share large spreadsheets.

2: Use collaboration tools: Google Docs is great for helping your team work together in real time. Edits can be made on live documents, saving you from continually making draft copies, which could lead to error or something important being missed.

3: Introduce video chat to help reduce isolation: For a few years, my business partner and I worked remotely from one another but often had Google Hangouts running in the background. It meant we could chat as we worked on a project together. So it was like being in the same office space. Facetime and Whatsapp are equally as good if you only have a phone. They just lack the screen sharing options of Google Hangouts, which is really important.

4: Invest in good quality office consumables: If youre using a laptop, invest in a good quality keyboard and mouse as they will help maintain a good posture and prevent repetitive stress injuries. When we renovated our home I installed a standing desk, so I feel like Im ready to go!

5: Buy a printer: A printer is an essential part of any office set up, whether youre at HQ or working remotely. Id recommend a multifunctional printer with a scanner and a small footprint so it doesnt take up too much space. You can get a great model for around 60 that wont cost a fortune to run and that has Wi-Fi connectivity. Not all printers do and its unlikely youll want to plug your in your printer right next to your router.

How to keep your business operational with employees working from home

Keep communication going: In reality, over the next few weeks or months youll be doing everything you already do, just remotely. So continue to ensure team leaders talk to staff every day. Make sure weekly meetings happen. Successful remote working is all about having good habits and tools in place. If you dont have them, nows the time to get them sorted.

Its important to set expectations: People still want to do the work. They just need to know whats expected of them and the core hours they are expected to work. That said, dont lay it on too thick. Be considerate. Good team members will always try to do their best and theyll feel guilty if you place too many demands when theyre also juggling with childcare or sick partners. Also, bear in mind that no-one does a full eight hours when they work in the office. Theyre constantly distracted. So, instead of setting expectations based on hours in front of a screen, set expectations based on the quality of their outputs.

Work on trust: Just because you cant see staff working, it doesnt mean theyre not. However, continue to measure outputs using the same suite of KPIs youve always had in place. For example, in our call centre we look at response times, number of calls taken and customer feedback, and ensure theyre in-line with normal working days.

Top tips to motivate yourself and team working from home | theHRD - The HR Director Magazine

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March 29th, 2020 at 2:41 pm

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